Colorful Bytes GmbH - Support

# Events forum

# General

In this article you will learn how to manage the events of your project. Events can be for example lectures, guided tours, but also hiking tips.

The event overview (menu item: forum) first shows you all events, that are currently assigned to the current project.

You can search for events in the search field. To do this, you can search for parts of the name or for the event location (site). Upper and lower case are not considered here. To start the search process, press the SEARCH button.

Tip:

  • Additionally, you can filter the event titles by long titles and locations (sites).
  • Filtering can be helpful if you want to search specifically for events that may appear on the display of the Tourist-Points could possibly lead to line breaks or overflows.
.

The overview can be additionally filtered by main events (hide sub-events). You can learn more about main and sub-events in this section.

All filters or search entries can be deleted with the button RESET. After that all events will be displayed again.

The events are sorted alphabetically descending by their names. You can change the sorting order using the up/down arrows. Note that you can navigate through the hit list using the < or > icons, to list more events under the given search criteria.

# Create event

You can add a new event by clicking on the + button in the bottom right corner. A new view will open for entering the data:

For each event you need to enter the following data:

  1. edit identifier with which you can uniquely identify the event.
  2. edit title of your events, which should be prominently displayed on the Tourist-Point.
  3. edit Description to be displayed for your event.

Tip:

Depending on the design of your layout, your description may be too long and will not be displayed completely. Use the Preview to check the desired display of an event.

  1. edit Location (Location) where your event takes place.
  2. calendar_today start and end date of your event.
  3. Event grouping allows, if you want to use a layout element of type Event lane, to display several events compactly one below the other on the Tourist-Point. For this purpose a special input sequence is necessary. Contact (opens new window) our support team for more details.
  4. In the Event Type drop-down list, you can choose from several preconfigured types.
  5. in the status selection list you could choose if the event will take place as planned. Therefore, Scheduled is already preselected. If the event should be postponed, e.g. due to last-minute program changes or changes regarding the event location, you can mark this by selecting Postponed. If the event does not take place, select Cancelled.
  6. edit In the input field Note on status you can enter a text, which should be displayed to your guests in case of a postponed or cancelled event.

Note:

If an event has been cancelled, you should not simply delete it from the Tourist-Point management system, because your guests should be informed about it, so that they do not visit the original event location in vain.

Tourist-Point offers you the status selection list for this purpose. If an event has been canceled, this change is visibly updated immediately on Tourist-Point and your guests are informed.

Tip:

If you want the event title, description, location or status note not only in German, but also in a second language (SL), you can enter this information under Title (SL), Description (SL), Location (SL) or note on Status (SL).

These were the basic data for an event. In the right half of the view you can immediately make further settings for contact persons or pictures. However, you can first save the event using the STORE button and continue at a later time.

# Assign contact person(s)

The CONTACT-PERSONS tab allows you to assign existing contact persons to the event right when you create it. Tourist-Point provides two types of contact persons: Chairmen | Moderators and Other contact persons.

  • Presenters are usually assigned to main events, i.e. no other presenters are assigned to a main event.
  • In case of a panel discussion or workshop with chairpersons and many contact persons, you can select them under Other contact persons.

To do this, click on Select in the input field. A list with all contact persons will open. You can now either scroll through the list or start typing the name directly. The selection list is then limited to the specified letters. Once you have found the right person, click on the entry in the list.

# Assign event image

Some displays on the Tourist-Point allow events to be displayed with an appealing image. You can select an image that has already been uploaded to the management system under the tab SELECT IMAGE. In the input field Filename you can enter the name of the file. As soon as you start typing letters, the images available to you in this project, that match the input will be displayed in a selection list.

If you want to upload a new image, click on the tab IMAGE-UPLOAD and then on the button SELECT. The dialog box that appears will show you all the files on your local device.

Attention:

The file size of the image must not exceed the displayed default (in MB).

Select an image or another media file of a supported format here. This will then be displayed in the current view via in the form of a preview.

Hints:

  • Put the scene in good light by choosing a well-fitting crop.
  • You can select the visible area by dragging the image.
  • Use the mouse wheel to adjust the degree of magnification.

Use the STORE button to add the event to your project. Note: The button only becomes active when all necessary entries have been made. If you have forgotten any necessary information, the system will inform you.

# Change contact persons

If you have not yet assigned any contact persons to an event or if you want to change the assignments, first go to the change dialog of an event (see here).

The tab CONTACT PERSONS allows you to assign already existing contact persons to the event. (re)assign them. You can also suitably adjust the roles of the people. Don't forget to apply your changes by clicking the STORE button.

# Change event

You can change all the details at any time. These changes will also be active immediately and updated on the Tourist-Point as well.

To change the event, you have two options:

  1. you can click mode_edit on an entry in the event overview.
  2. you select an event in the overview and thus get to the detailed view. Again, there is a mode_edit icon in the top right corner. This will take you to the change dialog.

The input fields and drop-down lists are the same as in the dialog to create an event. Don't forget to apply your changes with the button STORE.

# Adjust status

Tourist-Point helps you respond to last-minute changes in your program schedule. For example, if your event is postponed by an hour or if the room changes, you can communicate this to your guests without much effort. The changes will take effect immediately and will be displayed on the Tourist-Points.

To do this, go to the change dialog of an event (see here, points 8 and 9).

Tip:

If an event has been cancelled, you should not simply delete it from the Tourist-Point management system, because your guests should be informed about it, so that they do not visit the original event location in vain and possibly look for alternatives in good time.

Tourist-Point offers you the status selection list for this purpose. If an event has been cancelled, this change is visibly updated immediately on Tourist-Point and your guests are informed.

# Assign or reset image

If a picture has already been assigned to an event, you can reset it in the detailed view of an event with the button phonelink_erase to reset the existing assignment.

Note

Don't worry: the image will not be deleted from the system with this action. It will only remove the assignment. That is, if the image is still assigned in other events, this will have no effect on this.

To upload new images or change the image assignment, first go to the change dialog of an event. You can select an image that has already been uploaded to the management system under the tab SELECT IMAGE. In the input field filename you can enter the name of the file as soon as you start typing letters, the images available to you in this project that match the input will be displayed in a selection list.

If you want to upload a new image, click on the tab IMAGE-UPLOAD. By clicking on the button SELECT you can select a new image on your computer and upload it.

By clicking the button STORE the changes to your event will be saved.

# Sub-events

# Create

Your program may provide for a main event to which several sub-events are assigned. An example of this is a lecture series for which a contact person from the local tourism association is available. This lecture series (main event) is then assigned several lectures with different speakers.

Tourist-Point supports you in mapping such assignments.

First go to the detailed view of the event that is to be your main event. To do this, select an event in the overview and this will take you to the detailed view. With a click on the + in the upper right corner (see picture), you open the dialog to create a new child event.

This works analogously as described in the section Create new event.

# Assign

Once the sub-event has been successfully created, it will appear on the right side of the Assigned selection list.

If you want to remove this assignment, select the event in the selection list and move it to another location by clicking on arrow_back. In the opposite case you can move an event by clicking on arrow_forward again.

Notice:

You have a large program with many main and sub-events and Don't want to create everything manually? We offer custom-made importers for your data format, with which you can automate your data stock into the Tourist-Point management system.

Contact (opens new window) our support team for more details or request today via our website (opens new window) your non-binding offer with the additional option Automated data import.

# Delete event

Events can be deleted in two ways.

  1. you can click delete in the event overview for each entry.

    Attention:

    The event will be deleted immediately without any query from the system.

  2. you select an event in the overview and thus get to the detailed view. There you find a delete icon in the top right corner. After clicking on it, you will be asked if you really want to delete the event. You will have to confirm this action via the dialog box that will appear afterwards.

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