Colorful Bytes GmbH - Support

# Speakers supervisor_account

# General

In this article you will learn how to manage speakers within your project. Speakers are assigned to Events, which will be displayed on your Tweet-Point. This shows your guests at a glance who to contact if they have any questions. Also, this helps to put a face to your region or city and make contacts more personal.

The overview (menu item: supervisor_account) first shows you all the speakers who are assigned to the current project.

You can search for persons in the search field, for this you can enter parts of the first or last name or also the name of the department or institution to which the person belongs. The search is not case sensitive. To start the search process, press the SEARCH button.

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Tip:

Additionally, you can filter the contacts by long names and institutions. Filtering can be helpful if you want to search specifically for people.

If you have spotted people with multiple first or long (double) last names on the Tweet-Point display, you can narrow this down very quickly by selecting Long names. You can use this to suitably correct unwanted line breaks by shortening them. This applies analogously to names of departments or institutions: Use the filter option Long institutions for this.

You can delete all filters or search entries with the button RESET. This will display all entries again.

The speakers are sorted alphabetically descending by their last name. You can use the up/down arrows to change the sort order. Note that you can navigate through the hit list using the < or > icons, to list more people under the given search criteria.

# Create referent

You can add a new speaker by clicking on the + button in the bottom right corner. A new view will open for entering the data:

For each speaker you have to enter the first name, the last name and the institution. Optionally, you can enter an (academic) title or a job title for the new speaker.

Tip:

If the title of the person, the institution or the function should not only be displayed in German, but also in a second language (SL), for example English, you can enter this information under Title (SL) or Institution (SL).

# Assign profile picture

So that your guests are also presented with a picture of the person, you can use SELECT to additionally upload a picture stored on your local computer. and assign it to the newly created speaker.

Attention:

The file size of the image must not exceed the default shown (in MB).

The dialog box that appears shows you all the files on your local device. Select an image or another media file of a supported format. This is then displayed in the current view via in the form of a preview.

Notes:

  • Show the presenter in the best light by selecting a section that shows the person`s head as in a profile shot. as in a profile shot.
  • You can select the visible area by dragging the image.
  • Use the mouse wheel to adjust the degree of magnification.

Use the Save button to add the person to your project. Note: The button will only become active when all necessary entries have been made.

# Detail view & assigned events

You can view the details of a speaker by clicking on an entry in the overview.

If events have already been assigned to the person, they will be displayed in this view. So you can easily see when certain persons are scheduled in the program flow. If desired, you can also change the assignment to an event from this view by clicking on delete to dissolve it.

# Change speaker

You can change all the information about the speaker at any time. These changes will be active immediately and will be updated on the Tweet-Point promptly as well.

To adjust information about a speaker, you have two options:

  1. you can click mode_edit on an entry in the overview.
  2. you select a person in the overview and get to the detail view via this. There is also a mode_edit icon in the top right corner. This will take you to the change dialog.

# Assign or reset image

If you want to assign a new or different image to a speaker, you can do this via the detail view. You can reach the detailed view by clicking on the mode_edit symbol next to their name.

In the upper command bar you can use the left icon phonelink_erase, to remove the link between the image and the speaker (see marking in the following image). You have to confirm this action via the dialog box that appears afterwards.

Afterwards you can select a new image in the change dialog and upload it (compare create speaker).

By clicking the button SELECT you can select and upload a new image on your computer. Afterwards do not forget to confirm the change with SAVE.

# Delete speaker

Instructors assigned to the project can be deleted in two ways:

  1. you can click delete on an entry in the overview. Caution: The person will be deleted immediately without any query from the system.
  2. you select a person in the overview and get over this into the detail view. Also there exists a delete icon in the upper right corner. After clicking on it, you will be asked if you really want to delete the speaker. You have to confirm this action via the dialog box that appears afterwards.

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